Westside High School Announcement Procedures 2009

Announcements are broadcast on school TVs every day during the first 5 minutes of 2nd period (3rd period on Wednesdays). A PA announcement is made to notify staff immediately preceding the start of the broadcast. Announcements will also run continuously as a power point on the TVs in the Commons; these are updated daily during second period. Information submitted for announcements may also appear in the weekly news.

  1. Announcements must be submitted via email and originate from a staff email address; no direct submissions from students. Broadcast announcements are sent to Craig Malinsky and Bulletin Board announcements are sent to Diana Baron. The procedures and format are the same for both.
  2. The deadline is 9:00 am the day before you want the announcement made. The only exception is reporting of competition results from the prior day which will run when submitted, if possible.
  3. Write “Announcement” in the subject line; we will include as much in the live Broadcast as time permits.
  4. The first line of the email should state the days you want the announcement made.
  5. The body of the email should include who, what, where, when, why and how as well as other details you would like included in the announcement. (See sample below.)
  6. Photos are always welcome and should be attached to the email. (Please include a caption.)
  7. Urgent announcements (time sensitive and apply to a large number of people) should be directed to Barbara Neal. An example would be the cancellation of a Varsity football game.
  8. Please remember that fundraisers and events on campus require prior approval before publicizing.

If you have TV difficulties concerning picture, volume or channel reception, or are in need of a TV, please email Mr. Malinsky. 

SAMPLE ANNOUNCEMENT EMAIL

TO:  Craig Malinsky, Diana Baron

SUBJECT:  Announcement

Dates to run announcement: 9/21, 9/25, 10/2

Juniors (WHO) need to pay PSAT fees (WHAT) in the College Center A-205 (WHERE) by October 9th for the October 14th test. (WHEN) Bring $13 cash payment, $7 if on free or reduced lunch, (DETAIL) during lunch or before or after school (HOW). Off campus privileges may be revoked if not paid. (WHY)